November

This month's production table shows that in November, the Imaging Lab scanned more than enough papers to meet the monthly performance measurement forecast ...

Click here to go to that table.

The November management highlights video notes the progress on importing prosecutor court records into the NetDMS document management system...

October 2011

For the first month FY 2012, the POLARIS table shows progress against the forecast performance measures that will be submitted with the next annual budget request. It shows, for example, that if we expect to scan one and a half million pages during the next year, we must average 125,000 per month. In October, we scanned more than 146,000 pages. Click here for details.

This month's management highlights video begins with news about funding the night shift ...

September production report

The number of boxes of papers imported into NetDMS per month has increased steadily, until we were up to 510 boxes total as of the end of September ...

And with the end of the 2011 fiscal year, the annual performance measures tied to our budget submission can be compared to actual production.

Click here to see this month's management highlights video.

And/or click here to drill down into this month's POLARIS data.

In August, the night shift started work

In this month's management highlights video, the bulletin is: The night shift is on the job, working on quality control ...



Click on the POLARIS link to see detailed numbers on all production activity during August.

July production report

When RMCR Imaging began the Byrne Grant digitization projects for the County and District Attorneys, one concern was the volume of papers coming in. Would enough prosecutor files be delivered to keep our technicians busy? The answer to that question came during July, as noted in the monthly management highlights video below:



Every month, the detailed POLARIS tables break out each performance indicator. Because an additional iteration of quality control has been added to the conversion process, the numbers for QC, if compared month-to-month, don't track the same tasks. This anomaly is apparent in the July POLARIS tables linked below:

POLARIS_JULY

Production during June

This month's management highlights video begins with an update on the progress made on POLARIS job number seven, conversion of microfilmed District Clerk records to digital ...




Every month, the detailed tables that break out each of the measurements highlighted in the videos are available at this POLARIS link.

May 2011 production report

During the month of May, the Imaging Lab added a part-time records management expert to design a new program. This project is to compare the County Clerk microfilm records housed in the Archives to what should be an identical set of microfilm records (the disaster recovery library) stored off-site. Details on this and other management highlights are in this video:




Details on production numbers are in this POLARIS link.

Streamlining workflow during June

Met with Jason, Paul and Bill (Vaught) from County Clerk microfilm today. They agreed that the Image Address on the Archive Writer OPR output microfilm was obsolete. We'll no longer invest 20 hours per month increasing the perfection from 99% to 100%, since the technology has moved on. Keven and Mike agreed that (a few dozen older CDs aside) there would be no QC impact.

(The older CDs will still require and receive Mike's attention to the alphanumeric strings of text that run the indexing during conversion.)

Tightening QC in April

The monthly management highlights video for the month of April describes an additional iteration of quality control processing applied to every box of papers scanned ...




Click on this link to POLARIS if you require details regarding production numbers in April.

March

In the March monthly video, watch a detailed discussion of how the performance measures by which the Imaging Lab is evaluated are adjusted and matched against actual production ...

Click on this POLARIS link to drill down into tables that break out the detailed inputs into performance measurements.

POLARIS - February

The February management highlights from the Imaging Lab are described in the monthly video below ...



If you click on the POLARIS link below, you will see a bar chart that illustrates the sharp increase in the number of boxes indexed and processed through quality control from January to February ...

POLARIS

A story on the local TV news

This story was broadcast on KXAN-TV ...

Decades old records get digital look: kxan.com

POLARIS - January

In the January 2011 POLARIS management highlights video, the revised performance measurements are compared to January actuals. Delays in procurement of grant-funded software, NetDMS, continue to impact the Imaging Lab's production numbers...

Click on this line of text to open the detailed POLARIS spreadsheet for January.

2nd scanner arrived in December

Last month, the second Opex scanner, funded with the Byrne Grant, was delivered to the Imaging Lab. Management highlights for December are in the video below ...




As always, the detail data is in a POLARIS table.